Effective: January 1, 2006
Amended: December 11, 2013
“Personal Information” means information about an identifiable individual but does not include the name, title, business address or telephone number of an employee of an organization.
Why Does Beth Tzedec Calgary Collect Personal Information From You?
- Beth Tzedec Calgary collects Personal Information so that we can provide our members and our community with a range of services and activities, which include, but are not limited to:
- Yahrzeit reminders and aliyot;
- Bulletin and general notices and mailings;
- General announcements, including life cycle events, illness and death of family members;
- Assignment to annual contribution category;
- Youth activity announcements;
- Contribution collection;
- Membership privileges;
- Membership status determination;
- Sisterhood membership programs and activities;
- General communication with our members and their spouses and family members;
- Assessment and understanding of the needs and requirements of our members and potential members, and offering services, programming and events to meet those needs;
- Use by the Clergy in pursuit of their duties; and
- Assistance to Jewish community service organizations in providing services to our members.
Membership in a religious community brings with it certain “understandings”, one of which is that certain information or news about members and their life cycle events will be shared with the community. We will continue to share this sort of information unless we are notified that it is not to be shared.
How Do We Collect Your Personal Information
We collect Personal Information only by lawful and fair means, and not indiscriminately. We may collect Personal Information directly from you when you become a member of Beth Tzedec, or during the term of your membership. We may on occasion obtain information about you from other sources, such as other family members, members of Beth Tzedec Calgary or other Jewish organizations who have been given your permission to disclose such information.
Except as disclosed herein, Beth Tzedec Calgary will not collect, use or disclose your Personal Information without your consent, except in certain extraordinary circumstances. Such extraordinary circumstances shall include, without limitation, when legal, medical or security reasons make it impossible or impractical to obtain consent or where it is otherwise in your best interests.
If You Don’t Consent
The choice to provide us with Personal Information is always up to you. Upon request, we will explain your options of refusing or withdrawing consent to the collection, use and disclosure of your Personal Information and will record and respect your written choices. However, your decision to withhold particular details may limit our ability to provide our services to you. This measure is necessary to protect the integrity of the services offered by Beth Tzedec. Furthermore, any refusal or withdrawal of consent is always subject to any overriding legal requirements or commitments.
Disclosure of Your Personal Information
Under certain circumstances Beth Tzedec Calgary may disclose your Personal Information:
- When we, in good faith, believe the law requires or authorizes us to do so, including reporting to Canada Revenue Agency of donations received;
- When the services we are providing require us to give your information to third parties (for example, to a funeral parlour, caterer, educator, non-employed clergy, Israel Bonds), in which case your consent will be implied unless you tell us otherwise;
- Where it is necessary to establish or collect contributions;
- When Personal Information provided to third party service providers (such as accountants, computer back-up services or archival file storage) with whom we have contractual arrangements that ensures comparable levels of protection to the internal protection which we maintain for Personal Information;
- When we engage in joint activities, fund raising or programs with other organizations of a religious or communal nature;
- If we are involved in negotiations for merger with another congregation; and
- If the information is already publicly known.
We never make our membership list available to third parties in any form, except as set out in this section or unless we have your express or implied consent.
Is My Personal Information Secure?
Beth Tzedec Calgary takes all reasonable precautions to ensure that your Personal Information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information, depending on its type and sensitivity, are:
- Premises security;
- Restricted access to Personal Information;
- Deployment of technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access;
- Internal password and security policies; and
- Where necessary or appropriate, requiring third parties to sign confidentiality agreements.
As Beth Tzedec Calgary is responsible for any Personal Information under its control, including Personal Information that Beth Tzedec Calgary may transfer to a third party for processing, we will use contractual or other means to ensure that the third party will have a comparable level of privacy protection to the internal privacy protection maintained at Beth Tzedec.
Updating Your Information
Since we use your Personal Information to provide services to you, it is important that the information be accurate and up-to-date. If any of the information changes, or if you should become aware that the Personal Information which we have is incorrect, please inform us so that we can make the necessary changes.
Access to Your Personal Information
You may request access to any Personal Information we hold about you. Summary information is available on written request. More detailed requests that require archive, retrieval or copying costs may be subject to reasonable reimbursement for our actual costs.
Can I be Denied Access to My Personal Information?
Your rights to access your Personal Information are not absolute.
We may deny access when:
- Denial of access is required or authorized by civil or Jewish law or the rules of a formal dispute resolution process, such as a Beit Din;
- Information relates to existing or anticipated legal proceedings against you;
- Granting you access would have an unreasonable impact on other people’s privacy;
- To do so would prejudice negotiations with you;
- Protection of Beth Tzedec’s rights and property are in question; and
- The request is frivolous or vexatious.
If we deny your request for access, or refuse a request to correct information, we will provide you with a written explanation.
How Long Do You Keep My Personal Information?
We retain your Personal Information for as long as you are a member, and afterwards for as long as is reasonably necessary for us to complete our dealings with you, or as may be required by law, or for purposes of compliance with our religious obligations. Because synagogue records are often a valuable source of information which may be required for halachic or genealogical purposes, selected items of Personal Information may be retained indefinitely.
Communicating with Us
E-mail is not a 100% secure medium and you should be aware of this when contacting us with personal or confidential information.
Beth Tzedec Congregation
tel: 403-255-8688, ext.1